A multifunction printer (MFP) combines a printer, fax, copier, and scanner into one device. If you’re looking into buying a new printer for your office, you might want to consider a multifunction system. Here are some pros and cons of an MFP.

MFP Pros

Of course, any list of the benefits of an MFP will have to include saving money. If you buy an MFP, you only have to buy one device, instead of buying a device for each task that an MFP performs. Also, MFPs save on electricity.

In addition to costs, here are some more MFP pros:

  • Convenience
  • Saves on space
  • Increased productivity
  • Increasing printing speeds
  • Saving on Consumables
  • Reduced training since you only have to train on how to use one device

MFP Cons

While a multifunction printer offers great benefits, that’s just one side of the coin. You have to look at both sides when considering purchasing one.

Along with the benefits, you need to consider these cons:

  • Traffic jams- having one device for all of your printing needs
  • Increased waiting time
  • Large investment
  • Lost productivity if MFP is down
  • Fewer features

With an MFP, you run all of your document tasks through one machine. When an MFP suffers an error message, such as a paper jam, the whole machine shuts down. Therefore, you won’t be able to use it for scanning or faxing, either.

Therefore, the major disadvantage of a multifunction system is system failure. This will shut down your productivity.

Also, you will experience limited functionality within each task. For example, the fax machine of an MFP may not have as much functionality as a standalone fax machine.

The Dilemma: Multifunction Printer or Not

Yes, a multifunction system brings great benefits, but it also runs the risk of a major disadvantage. The MFP downtime maintenance causes can hinder your productivity, which can cost you.

Therefore, before you purchase an MFP, you need to consider both the pros and cons of the multifunction printer. Also, you need to consider the needs of your office.

Ultimately, choose the right equipment for your business.

Contact us so we can help you decide if a multifunction system is right for your office.