Anyone who has worked in an office before knows how much time is spent printing, copying, and scanning documents. These tedious tasks can take up hours of the working week and have a huge impact on a company’s productivity levels.
As such, it’s important for every office to ensure its workers have the right kind of printing equipment. If you’re still struggling along with separate printers, copiers, and scanners, it might be time to switch to a multifunction printer instead.
What Can a Multifunction Printer Do?
First, a quick intro for the uninitiated. A multifunction printer is just what it sounds like – a printer that has multiple functions on top of the ability to print. These devices effectively do the work of several different machines in one. They often have superior technology compared to conventional printers, too, with stronger standards of cybersecurity, faster speeds, and other advantages.
Here’s what you can do with a multifunction printer:
- Printing: This one is obvious, as it’s part of the name. Naturally, any multifunction printer should be able to print off docs in a range of sizes and formats.
- Copying: Multifunctional printers also do the work of copiers. They can make multiple flawless copies of any document in no time at all.
- Scanning: A good multifunction printer should also have scanning capabilities. This allows you to digitize your docs and store virtual versions of important contracts and other papers.
- Faxing: Faxing isn’t the go-to method of document sharing it once was but it’s still useful for many businesses. A lot of multifunction printers can also send and receive fax messages.
Signs Your Office Could Benefit From a Multifunctional Printer
Now you know what a multifunction printer can do, let’s look at some of the obvious signs your business should consider buying one.
You’re Still Using Separate Devices
First, and perhaps most obvious, if you’re still using lots of separate devices for your printing, scanning, copying, and faxing, it’s surely time to make a change. The majority of modern businesses have moved on from separate devices and use multifunction printer models to meet all their needs instead.
The convenience of a multifunction device cannot be understated. Instead of learning how to use two, three, or four different devices, your workers will only need to learn one. It simplifies the training process and makes the machine a central part of the office whenever they need to print, scan, copy, or fax anything throughout the week.
You Have High Printing, Copying, and Scanning Demands
Some businesses don’t necessarily need a multifunction printer if they don’t print too many documents or never need to scan anything. However, if your office is one of the many that print, scan, and copy hundreds or thousands of docs each week, a multifunction printer could be game-changing.
A device like this will allow you to meet your business’ high printing, copying, and scanning demands without needless delays or difficulties. It’ll also help you boost your productivity levels and fuel future growth and development (more on that later).
Your Workers Have Complained About the Office Devices
Another clear and obvious sign to invest in a multifunction printer is when your workers have expressly told you to do so. Perhaps you’ve heard repeated complaints about your printing and copying situation in feedback sessions, for example, or seen morale suffer due to problematic printers.
A speedy, efficient multifunction printer can solve those problems in an instant and may even help to boost workplace morale. If workers can get their printing and copying done much more quickly, they’ll usually feel a lot happier, and that’s good news for your business.
Your Company Is Growing
Growth is the No. 1 target for most business owners, but as businesses get bigger, they encounter new challenges. When you have more work to do and workers to cater to, for example, you may find that your old ways of working (and your old office equipment) simply don’t cut it anymore.
Your old printers and copiers, for example, might be too slow or needlessly complex to align with your business plans. Investing in a multifunction printer may help you grow more comfortably, with fewer hurdles to overcome along the way.
You’re Concerned About Cybersecurity Threats
A lot of business owners are unaware of just how risky it can be to have outdated office equipment. Copiers, printers, and scanners can all be exploited by hackers to gain access to your network or view the documents you’ve been working with, for example.
A modern multifunction printer is often much safer and better protected than older, simpler devices. If you choose the right model, you’ll have a much lower risk of falling victim to hackers, viruses, and other malicious online activities.
You’re Running Out of Office Space
It’s also important to consider office devices in terms of how much space they take up and how they can help you more efficiently use the resources and room at your disposal. If you have lots of separate devices, for example, they could take up space that you could use for extra desks or amenities.
Many offices feel cramped and claustrophobic partly because there are so many devices all over the place. Switching to a fleet of multifunction printers should help you recover some of that valuable office real estate you’ve lost over the years.
Invest in Modern Printer Technology Today
Overall, a multifunction printer or two (or a fleet of them) is often the perfect and correct choice for modern-day office environments. They’re more cost-effective, efficient, and easier to work with compared to having lots of separate devices. They can even help with morale and productivity, too, so the benefits really add up.
But, with an array of modern multifunction models to pick from, it’s easy to make the wrong choice or overpay for devices you don’t necessarily need. That’s where Da-Com comes in. With years of experience and proven expertise in office equipment for businesses in St. Louis, Missouri, Columbia, Missouri, and western Illinois, we can match your firm with the right device. Contact us to learn more.
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